--- title: "Tour Booking Software." description: "Free tour booking software. Guests book tours with limited spots online, pay upfront and get reminders. Free for every guide on your team." canonical_url: "https://www.neeto.com/neetocal/use-cases/tour-booking-software" markdown_url: "https://www.neeto.com/neetocal/use-cases/tour-booking-software.md" --- # Tour Booking Software. Free tour booking software. Guests book tours with limited spots online, pay upfront and get reminders. Free for every guide on your team. ## Content ### Tour booking software ### Tour Booking Software. Guests book tours with limited spots, pay upfront and get reminders before the meeting point. Free for every guide. ## Sections ### Highlights #### Flexible tour scheduling packages Explore personalized tour plans with special offers—designed to enrich your journey, fit your schedule, and support memorable travel experiences. #### Tour outcome summary Record key notes after each tour session such as guest preferences, activities covered, locations visited, and suggested next experiences to ensure consistent, personalised travel and unforgettable journeys every time. #### Reschedule or cancel tours easily Give travelers the freedom to adjust or cancel their tour plans with ease. Fewer dropouts, smoother coordination, and a stress-free experience—for both you and your guests. Simple, quick, and traveler-friendly. ### Features #### Easy online booking Showcase your tour offerings and availability online. Your tour scheduling software helps you attract more travelers anytime, anywhere. #### Set up recurring appointments Let travelers book recurring or multi-day tours in advance to keep your calendar full and trips well-planned. #### Offer virtual consultations Integrate with Google Meet or Zoom for trip briefings or Q&A sessions perfect for first-time travelers or custom tour discussions. #### Avoid no-shows Cut down no-shows with SMS and email reminders. Focus on delivering great experiences while your system handles the updates. #### Instant updates on any device Use the free NeetoCal app (iOS & Android) to stay on top of your schedule even during outdoor tours or site visits. #### Accept payments easily Connect your booking page with Stripe to accept payments for tours, group bookings, and optional add-ons quickly and securely. #### How tour operators run bookings with NeetoCal #### Blocks Who this is for NeetoCal is for walking and food tour guides, small tour operators, museum and brewery tours, and activity hosts such as cooking classes or kayak trips. It handles booking, spots, payments and reminders.It is free for every guide. Tours with a set number of spots Run each tour as a group booking with a maximum number of guests. Guests book from your website or social links, and the tour closes when it is full. Repeat tours on set days with recurring times. Take payment upfront Guests pay when they book, through Stripe, PayPal, Apple Pay or Google Pay, with 0% commission from NeetoCal. Add taxes, issue refunds, and run early-bird offers with discount codes. Private tours and custom requests Offer private tours as one-on-one bookings with prices by length. Use booking approvals when you want to confirm each request yourself. Guests from every time zone Visitors see times in their own time zone while planning, and your booking page can show in their language. Fewer no-shows at the meeting point Send the meeting point and what to bring in reminders by email, SMS or WhatsApp. Set a cancellation policy so late changes follow your rules. Your guide team Each guide has their own calendar and hours. Assign tours with round robin, or use multi-host bookings for larger groups that need two guides. What NeetoCal costs NeetoCal is free for unlimited guides, tours and bookings. The only paid option removes NeetoCal branding and adds custom CSS, at $5 per user per month or $30 per user per year. See NeetoCal pricing.SMS reminders need your own Twilio or Telnyx account, and WhatsApp includes 100 free messages per workspace a month, with paid packs after that. What NeetoCal doesn't do NeetoCal does not connect to travel marketplaces such as Viator or GetYourGuide, and it does not sell tickets with seat maps. It works best for operators who sell tours directly. ### Zigzag #### Recurring appointments Travelers can book their tours in advance, securing their preferred dates and times. This ensures peace of mind and a smooth, stress-free travel experience. #### Accept payments ahead of sessions Payments for recurring tour bookings are processed 48 hours in advance, securing the spot without needing immediate payment. This convenient and secure system ensures travelers never miss their reserved experiences. ### Faq #### How do clients book a tour with NeetoCal? Clients can book a tour through your personalized booking page, which can be accessed via your website, social media, or email. They can choose their preferred tour dates and times, making the booking process quick and convenient. #### Can I manage group tours with NeetoCal? Yes, NeetoCal allows you to easily set up and manage group tours. You can define tour durations, prices, and the number of available spots, and coordinate with your clients ensuring smooth preparation. #### Does NeetoCal integrate with virtual meeting platforms for remote tour consultation? Absolutely! NeetoCal integrates seamlessly with Zoom, Google meet and more, allowing you to offer virtual tour consultations. This feature enables you to reach a global audience and provide personalized travel experiences from anywhere. #### Is there free tour booking software? Yes. NeetoCal is free for every guide, with online booking, limited spots, payments with 0% commission from NeetoCal, refunds and reminders. #### Can guests pay for a tour online? Yes. Guests pay by card, PayPal, Apple Pay or Google Pay when they book, and you can refund from NeetoCal if a tour is cancelled. #### Can I limit the number of guests per tour? Yes. Set the maximum number of guests. When the tour is full, it closes for new bookings automatically. #### Does NeetoCal connect to Viator or GetYourGuide? No. NeetoCal is for direct bookings from your own website and links. #### Can my booking page show in other languages? Yes. The booking page can show in the guest's language, and times show in their own time zone. #### More for tour operators #### Links Set up bookings, payments and reminders, free. How to make a booking website Compare a free option with a popular booking tool. NeetoCal vs SimplyBook.me How photographers book sessions and take deposits. Photography booking software Ready-to-use texts and emails that cut no-shows. Appointment reminder templates #### Ready to simplify your tour booking process? ## Links - [Human page](https://www.neeto.com/neetocal/use-cases/tour-booking-software)