Milestone M36 - RefID, change meeting location and more

Let's go through what we got done in Milestone M36 (May 5 - May 18, 2025).

New Features🚀

✅ Add context to meetings using RefID

We’ve added a new way to keep track of why a meeting was booked. You can now create a RefID with notes and attach that refId to your scheduling link. When someone books using that link, the note will automatically show in the Notes section of the booking, so you never join a meeting without context.

✅ Change a video link or meeting location

You can now change the meeting location even after booking, whether it's switching from in-person to Zoom, or from Google Meet to Microsoft Teams, without rescheduling. Once changed, both the host and the guest will receive updated meeting details automatically.

✅ Mark responses visible only to host

NeetoCal now lets you add a booking form question and its responses, only visible to host. The person filling out the form won’t see their response again, and it won’t appear in any emails. This is useful when, for example, your assistant is booking on behalf of a client and wants to share internal notes or context just for you.

Enhancements✨

✅ Language support for package and confirmation pages

We’ve added language support for the page where clients purchase a package and for the package confirmation page. This helps deliver a more localised and consistent experience for clients across different regions.

✅ Language support for date and time on booking confirmation pages

Date and time on booking confirmation screens now follow the language support, making the booking experience clearer for clients across different regions.

✅ Host email in webhook events

Webhook now include the host’s email address, giving you more context and flexibility when using webhooks for integrations.

✅ Admins can opt out of package notifications

Previously, all admins were notified whenever a package was purchased. Now, admins can choose to opt out of these notifications for a cleaner inbox.

✅ Meeting outcome on bookings dashboard

We now display the meeting outcome directly on the Bookings tab. This makes it easier to track the status of meetings at a single glance.

✅ Send post-meeting emails after a delay

You can now set a delay (in days) for emails sent after a meeting ends in workflows, ideal for sending follow-up emails, feedback requests, or reminders a few days later.

✅ Reset to the default option for reminder emails

If you made changes to your reminder email templates and want to revert, now you can reset your reminder emails back to our default templates by clicking Reset to default.

✅ Hide the hour format picker on scheduling links

Admins can now hide the 12hr/24hr format picker on the scheduling page if they already know their clients’ preferred time format, keeping the UI cleaner.

✅ Improved filtering by meeting name on the bookings page

We’ve enhanced the meeting name filter by adding a dropdown that suggests existing meeting names, making it faster to search and filter.

✅ Popular meeting time report (tabular view)

You can now view a tabular report showing the most common meeting times booked across hosts. Great for spotting scheduling patterns.

✅ Filter bookings report by host

The bookings report now includes a host filter, so you can drill down into bookings for specific team members.

✅ Download host performance report in CSV format

We’ve added an option to download the host performance report as a CSV file, making it easy to share or analyze data offline.

✅ Additional guests now added in calendar events

When using the Add to calendar option, additional guests will now automatically appear in the calendar invite, ensuring everyone stays in the loop.